Privacy Policy for Korgi

Last updated: April 23, 2024

Your privacy is critically important to us. We have a few fundamental principles:

1. We are thoughtful about the personal information we ask you to provide and the personal information that we collect about you through the operation of our services.
2. We store personal information for only as long as we have a reason to keep it.
3. We aim for full transparency on how we gather, use, and share your personal information.

Below is our Privacy Policy, which incorporates and clarifies these principles.

Who We Are and What This Policy Covers

We are Korgi Inc., a Delaware corporation (“we", “us" or “Korgi"), the people behind the products that let you create and manage the content of your life in simple, shareable ways.

This Privacy Policy applies to information that we collect about you when you use:

1. Our web application (korgiboard.com);
2. Our web clipper (Korgi Clipper);
3. Our web forum (Korgi Connect); or
4. Any of our other products and services.

Throughout this Privacy Policy we'll refer to our web application and other products and services collectively as "Services."

Below we explain how we collect, use, and share information about you, along with the choices that you have with respect to that information.

This Privacy Policy also applies to information we collect when you apply for a job at Korgi Inc.

Information We Collect

We only collect information about you if we have a reason to do so — for example, to provide our Services, to communicate with you, or to make our Services better.

We collect this information from three sources: if and when you provide information to us, automatically through operating our Services, and from outside sources. Let's go over the information that we collect.

Information You Provide to Us

We collect information that you provide to us directly. Here are some examples:

1. Basic account information We ask for basic information from you in order to set up your account. For example, we require individuals who sign up to provide an email address for Google Authentication — and that's it.
2. Payment and contact information If you participate in a revenue sharing, referral or similar affiliate program with our site, you'll provide us with certain payment information and associated contact information — for example, a tax ID or other identifier so we can process payments to you.
3. Content information You might provide us with information about you in draft and published content (for example, a board that includes biographic information about you).
4. Communications with us You may also provide us with information when you respond to surveys, communicate with us about a support question, submit or respond to a topic in our forum, or sign up for a newsletter we send. When you communicate with us via form, email, phone, korgiboard.com comment, or otherwise, we store a copy of our communications (including any call recordings as permitted by applicable law).
5. Job applicant information If you apply for a job with us, you may provide us with information like your name, contact information, resume or CV, professional or personal references, similar professional and employment-related data, and work authorization verification as part of the application process. We may also collect additional information about you during the process, like background and credit checks (in applicable jurisdictions and only for certain job roles). You may also provide us with demographic information when required by law or to support our diverse workplace initiatives, such as your gender, racial or ethnic origin, veteran status, and disability status if you voluntarily submit such information as part of your application. We collect demographic information in accordance with applicable law, and do not request demographic information in jurisdictions where it may be prohibited. We will only use this sensitive information to accommodate a disability or illness, comply with legal obligations, protect the health and safety of our employees, and facilitate our internal programs relating to diversity, inclusion, and anti-discrimination.

Information We Collect Automatically

We also collect some information automatically:

1. Log information Like most online service providers, we collect information that web browsers, mobile devices, and servers typically make available, including the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information. We collect log information when you use our Services — for example, when you create or make changes to your boards on korgiboard.com.
2. Transactional information When you make a purchase through our Services, we collect information about the transaction, such as product details and date of the transaction.
3. Usage information We collect information about your usage of our Services. For example, we collect information about the actions that users perform on a site using our Services — in other words, who did what and when (e.g., [korgiboard.com] shared "[board id]" at [time/date]). We also collect information about what happens when you use our Services (e.g., page views, support document searches at korgiboard.com/faqs, features enabled for your board (e.g., collaboration modes), and other parts of our Services) along with information about your device (e.g., screen size, name of cellular network, and mobile device manufacturer). We use this information to, for example, provide our Services to you, get insights on how people use our Services so we can make our Services better, and understand and make predictions about user retention.
4. Information from cookies & other technologies A cookie is a string of information that a website stores on a visitor's computer, and that the visitor's browser provides to the website each time the visitor returns. Pixel tags (also called web beacons) are small blocks of code placed on websites and emails. Korgi uses cookies and other technologies like pixel tags to help us identify and track visitors, usage, and access preferences for our Services, as well as track and understand email campaign effectiveness and to deliver targeted ads. For more information about our use of cookies and other technologies for tracking, including how you can control the use of cookies, please see our Cookie Policy.

Information We Collect from Other Sources

We may also get information about you from other sources. For example:

1. Third-Party Login If you create or log in to your Korgi or Korgi Connect account through another service (like Google) we'll receive associated login information (e.g. a connection token, your username, your email address). For more details, please see our Google API Limited Use Requirements Disclosure.
2. Financial Account Info If you participate in a referral-type revenue sharing program with us, we'll receive contact information relating to your account with our third-party payment processor (such as Stripe), such as your email address.
3. Other Users If a Korgi user invites you to share a board, we'll receive your email address to send a notice of a share invitation and grant you permission to access the board.

The information we receive depends on which services you use or authorize and what options are available.

Third-party services may also give us information, like mailing addresses for individuals who are not yet our users (but we hope will be!). We use this information for marketing purposes like postcards and other mailers advertising our Services.

How and Why We Use Information

Purposes for Using Information

We use information about you for the purposes listed below:

1. To provide our Services. For example, to set up and maintain your account, to provide customer service and verify user information, to host, back up and restore your boards, and to allow you to create, view, modify, import, export, delete and share board and forum content, Google Drive files and folders, and Google Calendar events from within the application.
2. To ensure quality, maintain safety, and improve our Services. For example, by providing automatic upgrades and new versions of our Services. Or, for example, by monitoring and analyzing how users interact with our Services so we can create new features that we think our users will enjoy and that will help them create and manage websites more efficiently or make our Services easier to use. We do not use user data obtained through Google Workspace APIs to develop, improve, or train generalized AI ("artificial intelligence") and/or ML ("machine learning") models.
3. To market our Services and measure, gauge, and improve the effectiveness of our marketing. For example, by targeting our marketing messages to groups of our users (like those who have a particular plan with us or have been users for a certain length of time), advertising our Services, analyzing the results of our marketing campaigns (like how many people purchased a paid plan after receiving a marketing message), and understanding and forecasting user retention.
4. To protect our Services, our users, and the public. For example, by detecting security incidents; detecting and protecting against malicious, deceptive, fraudulent, or illegal activity; fighting spam; complying with our legal obligations; and protecting the rights and property of Korgi and others, which may result in us, for example, declining a transaction or terminating Services.
5. To fix problems with our Services. For example, by monitoring, debugging, repairing, and preventing issues.
6. To customize the user experience. For example, to personalize your experience by serving you relevant notifications and advertisements for our Services, recommending content through our template suggestions, and providing new posts and events through Korgi Connect for your entertainment.
7. To communicate with you. For example, by emailing you to ask for your feedback, share tips for getting the most out of our products, or keep you up to date on Korgi; texting you to verify your payment; replying to or engaging with your posts, comments, messages or other content you submit in our forum; or calling you to share offers and promotions that we think will be of interest to you. If you don't want to hear from us, you can opt out of marketing communications at any time. (If you opt out, we'll still send you important updates relating to your account.)
8. To recruit and hire new team members. For example, by evaluating job applicants (including verifying their identity, experience, and other information submitted) and communicating with them by phone, email, or social media platforms. If the application progresses, we may also collect interview information and background check information. This may also include verifying information required to initiate employment, for purposes such as confirming ability to legally work in a specific location, setting up payroll, and complying with statutory reporting requirements.

Legal Bases for Collecting and Using Information

A note here for those in the European Union about our legal grounds for processing information about you under EU data protection laws, which is that our use of your information is based on the grounds that:

1. The use is necessary in order to fulfill our commitments to you under the applicable terms of service or other agreements with you or is necessary to administer your account — for example, in order to enable access to our web application on your device or charge you for a paid plan; or
2. The use is necessary for compliance with a legal obligation; or
3. The use is necessary in order to protect your vital interests or those of another person; or
4. We have a legitimate interest in using your information — for example, to provide and update our Services; to improve our Services so that we can offer you an even better user experience; to safeguard our Services; to communicate with you; to measure, gauge, and improve the effectiveness of our advertising; and to understand our user retention and attrition; to monitor and prevent any problems with our Services; and to personalize your experience; or
5. You have given us your consent — for example before we place certain cookies on your device and access and analyze them later on, as described in our Cookie Policy.

Sharing Information

How We Share Information

We share information about you in limited circumstances, and with appropriate safeguards on your privacy:

1. Subsidiaries and independent contractors. We may disclose information about you to our subsidiaries and independent contractors who need the information to help us provide our Services or process the information on our behalf. We require our subsidiaries and independent contractors to follow this Privacy Policy for any personal information that we share with them.
2. Third-party vendors. We may share information about you with third-party vendors who need the information in order to provide their services to us, or to provide their services to you or your site. This includes vendors that help us provide our Services to you (like third-party payment processors (such as Stripe) that process your credit and debit card information, fraud prevention services that allow us to analyze fraudulent payment transactions, cloud storage services, postal and email delivery services that help us stay in touch with you, customer chat and email support services that help us communicate with you, and AI ("artificial intelligence") model companies that allow us to provide AI-powered offerings to you); those that assist us with our marketing efforts (e.g., by providing tools for identifying a specific marketing target group or improving our marketing campaigns, and by placing ads to market our services); those that help us understand and enhance our Services (like analytics providers); those that make tools to help us run our operations (like programs that help us with task management, scheduling, word processing, email and other communications, and collaboration among our teams); other third-party tools that help us manage operations; and companies that make products available on our websites, who may need information about you in order to, for example, provide technical or other support services to you. We require vendors to agree to privacy commitments in order to share information with them. Other vendors are listed in our more specific policies (e.g., our Cookie Policy).
3. Legal and regulatory requirements. We may disclose information about you in response to a subpoena, court order, or other governmental request.
4. To protect rights, property, and others. We may disclose information about you when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of Korgi, third parties, or the public at large. For example, if we have a good faith belief that there is an imminent danger of death or serious physical injury, we may disclose information related to the emergency without delay to government agencies and law enforcement.
5. Business transfers. In connection with any merger, sale of company assets, or acquisition of all or a portion of our business by another company, or in the unlikely event that Korgi goes out of business or enters bankruptcy, user information would likely be one of the assets that is transferred to or acquired by a third party. If any of these events were to happen, we would incorporate reasonable security and other measures to protect your information.
6. With your consent. We may share and disclose information with your consent or at your direction. For example, we may share your information with third parties when you authorize us to do so, like when you connected your board to a social media service through a Korgi-based feature.
7. Aggregated or de-identified information. We may share information that has been aggregated or de-identified, so that it can no longer reasonably be used to identify you. For instance, we may publish aggregate statistics about the use of our Services, or share a hashed version of your email address to facilitate customized ad campaigns on other platforms.
8. Published support requests. If you send us a request for assistance (for example, via a support email or one of our other feedback mechanisms), we reserve the right to publish that request in order to clarify or respond to your request, or to help us support other users.

Information Shared with Collaborators

If you send or accept an invitation to view or edit a Korgi board, your Google username and email will be visible to any other user who shares that board while they are viewing their board list, and your Google username and Google profile icon will be visible to any other user who shares that board while using that board.

Information Shared Publicly

Information that you choose to make public is disclosed publicly. Content you submit to the Korgi Connect forum is public content. You may also share content from or images of your board to your social media accounts. You should familiarize yourself with the privacy policies and settings of those services. Public information may also be indexed by search engines or used by third parties.

Please keep this in mind when deciding what you would like to share publicly.

How Long We Keep Information

We generally discard information about you when it's no longer needed for the purposes for which we collect and use it — described in the section above on How and Why We Use Information — and we're not legally required to keep it.

If you are a job applicant, we will keep your personal data during the application process, and for a certain period thereafter. To determine that period, we take into account a number of factors, like our legal and regulatory obligations (such as equal opportunity obligations) and whether we may need to retain personal data for internal business purposes like analyzing our applicant pool.

Security

While no online service is 100% secure, we work very hard to protect information about you against unauthorized access, use, alteration, or destruction, and take reasonable measures to do so. We monitor our Services for potential vulnerabilities and attacks. Of course, we cannot guarantee that all of your personal information will never be disclosed in ways you do not expect or which are not described in this Privacy Policy.

Choices

You have several choices available when it comes to information about you:

1. Limit the information that you provide. If you have an account with us, you can choose not to provide profile information. Please keep in mind that if you do not provide this information, our Services may not be accessible. If you are a job applicant, and you choose not to provide certain data elements to us, we may not be able to proceed with the recruitment process.
2. Limit access to information on your mobile device. Your mobile device operating system should provide you with the option to discontinue our ability to collect stored information or location information via our mobile apps. If you choose to limit this, you may not be able to use certain features, like accessing a board simultaneously from multiple devices.
3. Opt out of marketing communications. You may opt out of receiving promotional communications from us. Just follow the instructions in those communications or let us know. If you opt out of promotional communications, we may still send you other communications, like those about your account and legal notices.
4. Set your browser to reject cookies. At this time, Korgi does not respond to "do not track" signals across all of our Services. However, you can usually choose to set your browser to remove or reject browser cookies before using Korgi's web application, with the drawback that certain features of Korgi may not function properly without the aid of cookies.
5. Opt out of our third-party analytics services. You can do this directly through Google Analytics. For more information, please see our Cookie Policy.
6. Close your account. While we'd be sad to see you go, you can close your account if you no longer want to use our Services by selecting “Delete Account" in your profile section. Please keep in mind that we may continue to retain your information after closing your account, as described in How Long We Keep Information above — for example, when that information is reasonably needed to comply with (or demonstrate our compliance with) legal obligations such as law enforcement requests, or reasonably needed for our legitimate business interests.

Your Rights

If you are located in certain parts of the world, including some US states and countries that fall under the scope of the European General Data Protection Regulation (aka the "GDPR"), you may have certain rights regarding your personal information, like the right to request access to or deletion of your data.

European General Data Protection Regulation (GDPR)

If you are located in a country that falls under the scope of the GDPR, data protection laws give you certain rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:

1. Request access to your personal data;
2. Request correction or deletion of your personal data;
3. Object to our use and processing of your personal data;
4. Request that we limit our use and processing of your personal data; and
5. Request portability of your personal data.

You also have the right to make a complaint to a government supervisory authority.

US Privacy Laws

Laws in some US states, including California, Colorado, Connecticut, Utah, and Virginia, require us to provide residents with additional information about the categories of personal information we collect and share, where we get that personal information, and how and why we use it. You'll find that information in this section (if you are a California resident, please note that this is the Notice at Collection we are required to provide you under California law).

In the last 12 months, we collected the following categories of personal information, depending on the Services used:

1. Identifiers (like your Google account email and username and device and online identifiers);
2. Commercial information (your purchase history, for example);
3. Internet or other electronic network activity information (such as your usage of our Services, like creating or deleting a board);
4. Geolocation data (such as your location based on your IP address); and
5. Inferences we make (such as likelihood of retention or attrition).

If you are a job applicant, we may have also collected: Education information, such as the education you disclose in your job application.

You can find more information about what we collect and sources of that information in the Information We Collect section above.

We collect personal information for the business and commercial purposes described in the How and Why We Use Information section. And we share this information with the categories of third parties described in the Sharing Information section. We retain this information for the length of time described in our How Long We Keep Information section.

In some US states you have additional rights subject to any exemptions provided by your state's respective law, including the right to:

1. Request a copy of the specific pieces of information we collect about you and, if you're in California, to know the categories of personal information we collect, the categories of business or commercial purpose for collecting and using it, the categories of sources from which the information came, and the categories of third parties we share it with;
2. Request deletion of personal information we collect or maintain;
3. Request correction of personal information we collect or maintain;
4. Opt out of the sale or sharing of personal information;
5. Receive a copy of your information in a readily portable format; and
6. Not receive discriminatory treatment for exercising your rights.

Supplemental Privacy Notice

This Supplemental Privacy Notice sets forth disclosures and rights regarding collection and use of personal information, as required by law in certain U.S. states, such as California and Virginia, and is applicable to residents of those states.

Right to Opt Out

We never directly sell your personal information in the conventional sense (i.e., for money).

We may share your information as necessary with our third-party service providers to provide our services to you. To the extent that we share your information with certain advertising, marketing, or analytics vendors, this can be considered a "sale" or "share" in certain U.S. States, which you may have the right to opt out of.

You can learn more about this sharing and how to opt out by visiting our Cookie Policy. Note that in some instances this link will only display to individuals visiting our sites from within the relevant states.

Our opt-out is managed through cookies, so if you delete cookies, your browser is set to delete cookies automatically after a certain length of time, or if you visit sites in a different browser, you'll need to make this selection again.

We also respect the GPC browser signal and will treat it as a valid means of communicating your desire to opt out.

We do not collect or process your sensitive (and potentially sensitive) personal information except where it is strictly necessary to provide you with our service, where the processing is not for the purpose of inferring characteristics about you, or for other purposes that do not require an option to limit under California law. We don't knowingly sell or share personal information of those under 16.

Contacting Us About These Rights

You can usually access, correct, or delete your personal data using your account settings and tools that we offer, but if you aren't able to or you'd like to contact us about one of the other rights, scroll down to How to Reach Us to find out how to reach us.

When you contact us about one of your rights under this section, we'll need to verify that you are the right person before we disclose or delete anything. For example, if you are a user, we will need you to contact us from the email address associated with your account. You can also designate an authorized agent to make a request on your behalf by giving us written authorization. We may still require you to verify your identity with us.

Appeals Process for Rights Requests Denials

In some circumstances we may deny your request to exercise one of these rights. For example, if we cannot verify that you are the account owner we may deny your request to access the personal information associated with your account. As another example, if we are legally required to maintain a copy of your personal information we may deny your request to delete your personal information.

In the event that we deny your request, we will communicate this fact to you in writing. You may appeal our decision by responding in writing to our denial email and stating that you would like to appeal. All appeals will be reviewed by an internal expert who was not involved in your original request. In the event that your appeal is also denied this information will be communicated to you in writing. Please note that the appeal process does not apply to job applicants.

If your appeal is denied, in some U.S. states (Colorado, Connecticut, and Virginia) you may refer the denied appeal to the state attorney general if you believe the denial is in conflict with your legal rights. The process for how to do this will be communicated to you in writing at the same time we send you our decision about your appeal.

How to Reach Us

If you have a question about this Privacy Policy, or you would like to contact us about any of the rights mentioned in the Your Rights section above, please contact us through our web form or via email at korgiboardatgmaildotcom.

Other Things You Should Know

Transferring Information

Because Korgi's Services are offered worldwide, the information about you that we process when you use the Services in the EU may be used, stored, and/or accessed by individuals operating outside the European Economic Area (EEA) who work for us, other members of our group of companies, or third-party data processors. This is required for the purposes listed in the How and Why We Use Information section above.

When providing information about you to entities outside the EEA, we will take appropriate measures to ensure that the recipient protects your personal information adequately in accordance with this Privacy Policy as required by applicable law. These measures include entering into European Commission approved standard contractual arrangements with entities based in countries outside the EEA.

You can ask us for more information about the steps we take to protect your personal information when transferring it from the EU.

Privacy Policy Changes

Although most changes are likely to be minor, Korgi may change its Privacy Policy from time to time. Korgi encourages visitors to frequently check this page for any changes to its Privacy Policy. If we make changes, we will notify you by revising the change log below, and, in some cases, we may provide additional notice, like adding a statement to our homepage or sending you a notification through email. Your further use of the Services after a change to our Privacy Policy will be subject to the updated policy. That's it — thank you!